Welcome to KU

Relocation & Dual Career Services

If you are new to the Lawrence or Edwards campus (or nearby community), Relocation Services can help you get started finding housing, relocating from out of state and abroad, connecting with moving resources and finding KU connections within your new community. Learn more at the Relocation & Dual Career Services site or by emailing relocation@ku.edu. 

Complete all Onboarding Paperwork

Once an employment offer has been made, you will receive an email from employ@ku.edu. This email includes your official offer letter. Completing all required forms and paperwork from this and subsequent HR Onboarding messages will ensure timely processing of your employment and access to KU services. You can find the KU HR Onboarding System at this link or email kubronboarding@ku.edu for assistance.

As a part of onboarding, you will set up your online ID, which is your way of accessing emails, payroll, KU equipment, etc.

Employment Accommodations

Please visit the Accessible KU Employment Accommodations website if you require any workplace accommodations. You are also welcome to call 785-864-4946 or email hrdept@ku.edu with any questions you may have. 

Check your Inbox!

As you are getting started at KU, during June and July our New Faculty Summer Connect newsletter is sent weekly, offering brief, timely tips for acclimating to KU. These Summer Connect emails often feature upcoming "How To" trainings on nuts and bolts topics specific to New KU Faculty. Then, each month during the academic year, first- and second-year faculty receive our Early Career Faculty Foundations newsletter with announcements about upcoming events, programming, and news to support and build the foundation of your KU career. Whether your start date is in the fall or the spring, we watch for emails from us about programming and announcements tailored to you.

Purchase a Parking Permit

Parking permits may be purchased at this link. Alternatively, Lawrence Transit offers busing services on and off campus.

KU ID Card

Your KU ID card is your official identification card. Log into KU's Web Card Center and complete the steps to request your KU Card. You can find more details on the KU Card Center's site.

Office Logistics

Discuss workstation equipment and set-up with your supervisor.

• Flexible and Remote Work
• KU IT (desktop support, applications, and access)
• Ergonomics and wellbeing

Review HR Pay

Visit hr.ku.edu to check and update your personal contact information. Find more details on this human resources page. 

Connect with KU's Alert System

Alerts.ku.edu is your most reliable resource for campus updates. While on this page, consider signing up for emergency text notifications.

Set up Duo Multi-Factor Authentication 

Multi-factor authentication (MFA) is a second layer of security that you have to clear after entering your user ID and password into a system. Duo is the vendor application KU uses to provide multi-factor authentication. 

MFA is used when you access systems protected by Single Sign On — systems such as Canvas, Enroll and Pay and HR/Pay. You will use MFA when you sign into these and other KU systems. 

Learn more at the multi-factor authentication page. 

New Faculty Orientation

Right before the semester begins, the Office of Faculty Affairs welcomes new faculty to New Faculty Orientation. This is a time when you can learn more about the KU community and get to know your peers. 

Fall New Faculty Orientation is an in-person experience, while Spring New Faculty Orientation takes place live, over Zoom. Most new faculty attend the fall orientation, but the spring orientation is available to those who were unable to attend fall or who are unable to join in person.

Find more details and register at our New Faculty Orientation page.

Early Career Faculty Foundations series

The Office of Faculty Affairs offers year-long programming, specifically for Early Career Faculty. Whether you are in your first, second, or even third year at KU, our Foundations Series is designed for you. Our Foundations 1.0 series is designed to (re)orient you to all that KU has to offer across campus to support you in building the foundation for a successful career at KU. Our Foundations 2.0 series focuses on your career growth and development, specifically in building a successful mentoring plan through best practices and preparing for the third-year review. 

Learn more and register for Early Career Faculty Foundations events at this link.

Annual Required Trainings

As KU faculty and staff members, we have a responsibility to help build and support a healthy and vibrant campus community that fosters the well-being of all Jayhawks. The annual required harassment prevention and IT security trainings reinforce a shared understanding of our community values and collective responsibilities. 

Learn more about these trainings and register via MyTalent at this link.

Syllabus Resources

Simple Syllabus is a tool to help instructors quickly and easily create, personalize and publish interactive class syllabi. When using Simple Syllabus, instructors can use templates and auto-populated language that meets standards outlined by their academic unit and KU’s Syllabus Policy.

Instructors can access Simple Syllabus within Canvas or directly through the Simple Syllabus Portal.

Canvas

KU is a Canvas Institution. All online courses and many in-person courses have a Canvas component to them. The Office of Faculty Affairs typically hosts one "How-to at KU" focused on Canvas every fall and spring. However, there are many other Canvas resources available to help you get started. You can find those at this link. 

The Center for Teaching Excellence (CTE)

CTE provides support in such areas as making courses more inclusive, using technology in classes, rethinking curricula, creating a flexible course structure, engaging students in online learning, using collaborative learning, and representing your teaching.  You can find many of these resources and more on their Teaching Resources site. While you are there, be sure to check out upcoming programming and opportunities from CTE.

Making Course Materials Affordable

Marking affordable courses, those that use no cost — $0 and low-cost materials — less than $45, is an effort supported by KU Student Senate and campus partners to help students navigate a complex course materials landscape. Learn more about the process at this link.

Grading 

The Office of the University Registrar is responsible for the official collection, recording, and maintenance of grades. All grades are posted in Enroll & Pay. Grading system, grading scale, CR/NC and additional policies, definitions, and How-To's can be found on their grades page.

Teaching-related Policies

CTE has curated a list of teaching-related policies that range from student privacy to excused absences, to academic integrity and more. Additionally, the Office of Faculty Affairs hosts a policy resource page, with FAQs and tips on several policies.

Academic Calendar

Review the academic calendar and the final examination policy and schedules for important dates.

Religious Holiday Observance Policy

Guidance and policy on religious observance can be found at this link. 

The Writing Center

Wingspan: Center for Learning and Writing Support tutoring, supplemental instructions, peer academic coaching, writing support, workshops and more for undergraduate and graduate students.

KU Office of Research Support

KU Office of Research (KUOR) offers resources to support all facets of research. Visit their page for information on awards management, finding funding, understanding integrity and compliance, and more. 

For Researchers

Find Funding: KUOR offerings support in finding external, internal and limited submission funding.

Develop and Submit Proposals: Pre-Award Services and Research Development teams at KUOR can guide and support you in proposal preparation through submission to the funding agency of your choice.

Manage Awards: KUOR's Post-Award team can help navigate financial activities and compliance requirements established by federal law, agency regulations and university policies and procedures so you can focus on your research.

Integrity and Compliance: Research Integrity, a unit within KUOR, works with KU committees, departments and centers across campus to provide administrative oversight of numerous compliance areas.

Training and Resources: KUOR provide trainings and resources related to research development, human subjects research, research administration, lab safety and other topics.

Forms and Policies: Find research-related forms and policies at this link.

HR - International Employment

Human Resources offers a resources for H-1B temporary workers, other immigration statuses, permanent residency, and related services, fees and sponsorships on their international employment site.

Visiting Scholars

The University of Kansas has been approved by the U.S. Department of State to sponsor J-1 Exchange Visitors participating in academic research, teaching, and observation at KU. International Support Services facilitates J-1 Exchange Visitor program sponsorship for international individuals coming to KU with official appointments such as visiting faculty, postdoctoral researchers, and fellows, as well as other temporary academic appointments. 

Learn more about J-1 appointments and support at this link.

Additional Resources:

• Obtaining a Social Security Number, Kansas Driver's License, International Employee Taxation
• Off-campus housing
• On-campus housing
• Renters Insurance